Matthews Mediation Chambers Privacy Policy
This privacy notice contains information about the information we collect, store and otherwise process about you and the reasons for the processing.
During a mediation we may collect, use and be responsible for personal information about you. When we do this we are the “controller” of this information for the purposes of the General Data Protection Regulation (GDPR) and the Data Protection Act of 2018.
What do we do with the personal information?
When sitting as a mediator we may receive personal information that you provide which may include any or all of the following:
Personal detail
Family details
Lifestyle and social circumstances
Financial details
Education, training and employment details
Physical or mental health details
Racial or ethnic origin details
Political opinions
Religious, philosophical or other beliefs
Trade union membership
Sex life or sexual orientation
Genetic data
Biometric data for the purpose of uniquely identifying a natural person
Criminal proceedings, outcomes and sentences, and related security measures
Other relevant personal data.
Information collected from others:
We may also obtain the same categories of personal information listed above from third parties curing the course of a mediation.
How do we use your personal information?
Your personal information may be used during the course of a mediation to determine the issues in the arbitration, to check for potential conflicts of interest in relation to future potential cases, to carry out anti-money laundering checks and as otherwise required or permitted by law.
The legal basis for processing your personal information:
If you have consented to the processing of your personal information, then we may process your information for the purposes set out above to the extent you have consented.
Who will we share your personal information with?
We will not share your personal information with anyone outside the scope of the confidentiality in a mediation except as required by law in cases involving threats of harm, reports of abuse, or the ongoing or future commission of a crime. Upon formation of a written agreement, that signed document can be used in court to enforce the settlement.
How long will we store your personal data?
We will store any personal data we may receive during a mediation until three (3) months after rendition of the Settlement Agreement or conclusion of the mediation, unless circumstances require otherwise. We will store some of your information which we need to carry out conflict of interest checks for the rest of our professional careers. However, this will be limited to your name and contacts as well as references to any other parties involved in the mediation.
Consent:
If we are retained as mediator in a case which affects your personal data, we will rely on your consent to process your personal data in the manner set out above. You have the right to withdraw this consent at any time, but this will not affect the lawfulness of any processing activity we have carried out prior to you withdrawing your consent.
Your rights:
Under the GDPR, you have a number of rights that you may exercise in certain circumstances. These are free of charge. In summary, you may have the right to:
Ask for access to your personal information and other supplementary information
Ask for correction of mistakes in your data or to complete missing information we hold about you
As for your personal information to be erased, in certain circumstances
Receive a copy of the personal information you have provided to us or have this information sent to a third party. This will be provided to you or the third party in a structured, commonly used and machine readable format, e.g., a Word file
Object at any time to processing of your personal information for direct marketing
Object in certain other situations to the continued processing of your personal information
Restrict our processing of your personal information in certain circumstances.